2023 Conservation Halton Board Committees

Addressing the General Membership

The Conservation Halton Board welcomes the opportunity to hear from watershed residents and community groups on topics related to the mandate of Conservation Halton. A person, organization, or group may address the Conservation Halton Board or Committees by delegating at a meeting or by submitting correspondence a minimum of ten (10) calendar days in advance of a scheduled meeting.

To access the full terms and requirements for making a delegation, please refer to Section 11 and Appendix 1 of The Halton Region Conservation Authority General Membership By-law.

Correspondence

Members of the public are invited to submit a formal correspondence item to the Board/Committee a minimum of ten (10) calendar days in advance of a scheduled meeting and should be respectfully addressed to the Conservation Halton Board or Board Chair.

Correspondence items will be included in the meeting agenda and published on the Conservation Halton website. Correspondence can be submitted via email to admin@hrca.on.ca or by mail to:

Conservation Halton
Office of the President & CEO
2596 Britannia Road West
Burlington, ON, L7P 0G3

Delegations

Conservation Halton welcomes and encourages public input. A person, organization, or group may address the Conservation Halton Board or Committees on a topic related to Conservation Halton’s mandate by submitting a written delegation request.

You are not required to register as a delegation to be an observer at a Board or Committee meeting.

Eligibility and Requirements

Members of the public are invited to submit a written request for delegation to the President & CEO/Secretary-Treasurer no later than ten (10) calendar days in advance of a scheduled Board or Committee meeting. Delegation requests must include a summary of the issue or matter, supporting materials (e.g., presentation slides), and the name of the proposed delegate/speaker. Delegation requests received before the submission deadline will be listed on the published meeting agenda.

Each delegation is limited to one (1) topic and submissions are reviewed for the following:

• Receipt of a complete Delegation Request Form before the submission deadline;
• The topic is related to the mandate of Conservation Halton;
• The matter is one which is to be dealt with by the Conservation Halton Board or Committee at the next scheduled meeting; and
• The request for delegation is approved by Conservation Halton.

Returning delegates will only be permitted to speak on the same topic if new, relevant information has become available since the delegation’s previous presentation.

Please Note: If you are unable to provide your material prior to the deadline, please contact the Office of the President & CEO.

Extenuating Circumstances

Any person, organization, or group wishing to address the Board or Committee without having made a written request to do so in the timelines specified in the Halton Region Conservation Authority General Membership By-law may only appear before the Board or Committee if approved by two-thirds of the Members present.

In some circumstances, special consideration may be given to a prospective delegation up to twenty-four (24) hours prior to the meeting date. The written delegation request should include a thorough summary of the issue or matter and the name of the proposed speaker. The status of the request may be granted upon the majority vote of the Members present.

Delegating to the Board or Committee: What to Expect

• Delegations are limited to one (1) speaker for no more than five (5) minutes.
• A group can request to attend as a delegation, but only one (1) individual will be permitted to delegate.
• Delegates shall only address the Chair during their delegation.
• Delegates may not repeat what has been said by previous speakers at the meeting.
• Following the delegation, all discourse between the Members and the delegate will be limited to Members, through the Chair, asking clarifying questions and obtaining additional, relevant information.
• The Chair has the discretion to end a delegation where the information offered is inconsistent with the submission materials or is inappropriate in any manner.
• The Chair may choose to end a returning delegation’s presentation if, in the opinion of the Chair, the new information being presented is not relevant to a decision facing the Board.
• Approved written delegation requests (including names but excluding personal contact information as defined by the Municipal Freedom of Information and Protection of Privacy Act) form part of the public record.

Delegates are not permitted to:

• Speak disrespectfully of any person.
• Use offensive words or unparliamentary language.
• Speak on any subject other than the subject for which they have received approval to address the Board or Committee.
• Disobey the rules of procedure or a decision of the Board or Committee.

Frequently Asked Questions

What time should I arrive?

Please ensure you arrive before the meeting begins.

Do I need to check in?

Delegations must check in at Reception.

At what time will my delegation take place?

Board and Committee meeting agendas will be published on the Governance page one (1) week before the meeting. Your delegation will be recognized by the meeting Chair, who will invite you to the podium.

How should I address the Board or Committee?

All questions or comments shall be made through the Chair—for example, “Through the Chair, to answer the Member’s question…”

How long can my delegation be?

Delegations are limited to one (1) speaker for no more than five (5) minutes, except by leave of the Chair or appeal by the leave of the Board.

Am I able to speak before the Board/Committee if I am not registered as a Delegation?

Special consideration may be given to requests for delegation status up to twenty-four (24) hours before the meeting. For more information, see Section 11 of The Halton Region Conservation Authority General Membership By-law.

I have a concern and do not wish to speak before the Board/Committee, what should I do?

Formal correspondence can be submitted a minimum of ten (10) calendar days in advance of any scheduled Board or Committee meeting for inclusion in the published agenda package. For more information, see the Correspondence section.

I have accessibility concerns. Whom should I contact?

Please contact the Administrative Assistant, Office of the President & CEO, at admin@hrca.on.ca or 905-336-1158 ext. 2236.

For more information, see Conservation Halton’s Accessibility page.

I still have questions. Who can I contact?

If you have any questions on the delegation process or would like to submit written correspondence for inclusion in an upcoming Board or Committee meeting agenda package, please contact the Administrative Assistant, Office of the President & CEO, at admin@hrca.on.ca or 905-336-1158 ext. 2236.

• Conservation Authorities Act Transition Plan
• Programs & Service Inventory Board Report (20220217)
• Programs & Service Inventory (20220217)
• Programs & Services Inventory (20220805
• FINAL Programs & Services Inventory (20231221)
• Minister’s direction for conservation authorities regarding fee changes associated with planning, development and permitting fees

• Halton Region Conservation Authority General Membership By-law No. 2018-01 (rev. April 17, 2025)
• Board of Directors Municipal Representation 2022

A “delegation” is a member of the public or an organization who wishes to speak at a Conservation Halton Board of Directors meeting about a topic related to the mandate of Conservation Halton. Any person or organization interested in being a delegation must make a request in writing to the President and CEO at least ten days in advance of the upcoming Board Meeting, and provide any supporting documentation to be included on the agenda. If you are interested in being a delegation, please contact 905-336-1158 ext. 2236 or email admin@hrca.on.ca prior to the scheduled Board meeting.

Delegations will only be permitted to speak on matters related to the mandate of Conservation Halton. For more information on The Halton Region Conservation Authority General Membership By-law No. 2018-01, including information on delegations, please click here.

(Please note that you do not need to register as a delegation to be an observer at a Board  meeting.)

Halton Region – Memorandum of Understanding for an Integrated Halton Area Planning System (July 2018)

Halton Region – Memorandum of Understanding for an Integrated Halton Area Planning System (February 1999)

City of Hamilton – Memorandum of Understanding (Planning Application and Technical Review Services) (January 2013)

Peel Region – Memorandum of Understanding Protocol for Plan Review and Technical Clearance (December 2012)

County of Wellington – Memorandum of Understanding for Plan Review Services (November 2017)

Memoranda of Understanding for Watershed Programs and Services – December 2023

Halton Region: Memorandum of Understanding for  Conservation Halton’s Watershed Programs and Services

Memorandum of Understanding for  Conservation Halton’s Watershed Programs and Services between Conservation Halton and the Regional Municipality of Halton

Council Resolution:

1. THAT Regional Council endorse the Memorandum of Understanding with Conservation Halton included as Attachment #1 to Report No. CA-14-23.
2. THAT Regional Council endorse the Memorandum of Understanding with Credit Valley Conservation Authority included as Attachment #2 to Report No. CA-14-23.
3. THAT Regional Council endorse the Memorandum of Understanding with Grand River Conservation Authority included as Attachment #3 to Report No. CA-14-23.
4. THAT the Region’s Chief Administrative Officer be authorized to sign the three Memorandums of Understanding on behalf of Halton Region with each respective Conservation Authority, and any subsequent service level agreements that further define the proposed works within the scope of the Memorandums of Understanding.
5. THAT the Regional Clerk forward a copy of Report No. CA-14-23 to the City of Burlington, the Town of Halton Hills, the Town of Milton, the Town of Oakville, Conservation Halton, Credit Valley Conservation Authority, Grand River Conservation Authority, and the Minister of Natural Resources and Forestry.

Approved by Regional Council November 22, 2023

City of Hamilton: Memorandum of Understanding for  Conservation Halton’s Watershed Programs and Services

Memorandum of Understanding for  Conservation Halton’s Watershed Programs and Services between Conservation Halton and the City of Hamilton

Council Resolution:

That the Mayor and City Clerk be authorized to execute agreements for Non-Mandatory Programs and Services with the Hamilton Region Conservation Authority, Halton Region Conservation Authority, Niagara Peninsula Conservation Authority and Grand River Conservation Authority based substantially on the Term Sheet attached as Appendix “A” to Report FCS23081 and in a form satisfactory to the City Solicitor.

Approved by City Council October 25, 2023

Peel Region: Memorandum of Understanding for  Conservation Halton’s Watershed Programs and Services

Memorandum of Understanding for Conservation Halton’s Watershed Programs and Services between Conservation Halton and the Regional Municipality of Peel

Council Resolution:

1. That the separate Memoranda of Understanding (MOU) to be entered into between the Region of Peel and Toronto and Region Conservation Authority, Credit Valley Conservation Authority and Halton Region Conservation Authority attached as Appendices I, II and III to the report of the Commissioner of Public Works, listed on the October 26, 2023 Regional Council agenda titled “Update on Memoranda of Understanding (MOU) Related to the Conservation Authorities 2024 Budget”, be approved; and
2. That the Commissioner of Public Works or designate be authorized to execute the MOUs between Peel Region and Conservation Halton, Credit Valley Conservation and Toronto and Region Conservation Authority, including any future amendments, on business terms satisfactory to the Chief Financial Officer and on legal terms satisfactory to the Regional Solicitor and Commissioner of Legislative Services; and
3. That a copy of the subject report be forwarded to the Ministry of Municipal Affairs and Housing, Ministry of Natural Resources and Forestry, the Cities of Brampton and Mississauga, the Town of Caledon and Conservation Halton, Credit Valley Conservation, and Toronto and Region Conservation Authority.

Approved by Regional Council October 26, 2023

Amended December 31, 2024

Township of Puslinch: Memorandum of Understanding for  Conservation Halton’s Watershed Programs and Services

Memorandum of Understanding for  Conservation Halton’s Watershed Programs and Services between Conservation Halton and the Township of Puslinch

Council Resolution:

That Council authorize the Mayor and Clerk to execute the required documents to enter into the Memorandum of Understanding, as amended striking out the reference to Category 3 (three) services, with the Halton Region Conservation Authority attached as Schedule D to Report ADM‐2023‐058.

Approved by Township Council October 18, 2023

For Planning-related Memoranda of Understanding, please see the Planning & Advisory page.

Conservation Halton takes a sustainable and transparent approach to finance management, using established guidelines, judicious principles and a rigorous approval process to ensure efficient and equitable division of expenditures supported by public funds, user fees, and other self-generated revenues.

Click here for financial reports: https://www.conservationhalton.ca/about-us/finances/

Click here for annual report: https://www.conservationhalton.ca/about-us/annual-reports/

Click here for strategic plans: https://www.conservationhalton.ca/about-us/strategic-plan/

Conservation Halton Fee Policy November 17 2022